·Answer all incoming calls, provide pertinent information to the caller
and transfer the call to the appropriate source if requested
·Relay voicemails and other messages to the proper location within the
organization, which may entail writing down the number of the person who called
and providing it to the individual
·Arrange conference calls within the corporate boardroom while also
making sure the room itself is thoroughly cleaned for managers
·Perform various word processing responsibilities, which can include
proofreading documents before they are sent out or updating the company’s phone directory
·Receive all company mail and deliver it to the right person
·Record voicemail message for the company phone system, including
messages stating when the office will be closed for holidays
·Perform routine maintenance on switchboard system or contact outside contractor
to visit the office to fix the system when necessary
·Conduct other administrative tasks, including sending faxes, scheduling
appointments and making orders for more supplies
